BANYAN SPRINGS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS WORKSHOP MEETING
THURSDAY, FEBRUARY 3, 2011 — 10:00 A.M. — BANYAN ROOM
Barry Prince called the meeting to order at 10:00 A.M
Present: Barry Prince, President
Robert Dow, Vice President
Tony Scorsese, Secretary
Joel Brusso, Treasurer
Feige Brody, Director
Harry Sassower, Director
Mel Teitzman, Director
Paul Whitney, Director
Larry Granet, Director
Rick Leach represented Management
Absent: None
Reading of the Minutes – Tony Scorsese
Larry Granet interrupted the reading of the minutes to make a motion regarding Florida Statute, 720.203 (10), which states that any parcel owner may tape record or video tape meetings of the Board. The Board may adopt reasonable rules governing the taping of meetings of the Board and the Membership. To address this issue, Mr. Granet made a motion that the Board adopts rules regarding video taping meetings in order to avoid any distractions or disruption of the meetings. The motion was made that “all taping and or recording of P.O.A. meetings be done from the rear of the room”.
Joel Brusso asked that the motion be amended, requesting that the word “video” be added to the recording. This amendment was accepted and seconded. The motion was adopted.
Reading of the minutes was then continued. There was a correction sited by Rick Leach with regard to the second bullet of the Managements update on page two where “public works dept.” was corrected to read: “contractor for the city”. Also corrected was the third bullet of Managements update on page two where the words “and election” was inserted after “Annual Meeting”.
Harry Sassower made a motion to accept the minutes of the December 30, 2010 Workshop Meeting as corrected. Seconded by Tony Scorsese and passed unanimously.
Treasurer’s Report – Joel Brusso
The Treasurer’s report showed a balance on hand as of 2/3/2011 of $348,291.49.
Copy attached.
Paul Whitney made a motion to accept the Treasurer’s Report. Seconded by Harry Sassower and passed unanimously.
President’s/Management Update – Rick Leach
Copy attached.
Highlights:
· POA received $1256.00 for an insurance claim and is waiting for another $4060.00 on damages to fence and ficus hedges behind Terrace Homes #1.
· A new air handler was installed for the Spa Area at a cost of $3763.00
· Installation by the contractor of the water line for Boynton Beach Utilities is finishing up. After completion, the City of Boynton Beach will restore the area that the City paid $20,000.00 to Banyan Springs for the Easement.
· On January 17th, a main drainage pipe was broken at 10174 Mangrove Drive and was repaired by Rapid Rooter at a cost of $6,790.55.
· Rick Leach announced a meeting on Tuesday, February 8th, 2011 in the Banyan Room at 2:00 P.M. with Condominium Board Members to go over Property Insurance for each Association with Don Brady of R.V. Johnson Insurance Agency.
· The lighting for the “Bird Tree” sculpture in the Center will be completed today at a total cost of $4,900.00.
· This month’s POA General Meeting is scheduled for Wednesday, Feb. 16th, 2011 at 7:30 P.M. in the Center. All residents are invited.
Barry Prince mentioned that the there was a copy of the contract on the new Café for the Board members in the office for their review and comment. He also mentioned that working drawings for the new Spa Area have gone out to two general contractors. Another one is to go out within the next two to three weeks and hopefully to award a contract out and commence work by July 4th and completed by Labor Day. The Fitness Center would have to be emptied and possibly move some of the exercise equipment over to the Cabana where it is hoped that Fahad could go there until the new Spa Area is ready.
A letter was presented to the Board by Miriam Plonsky saying that she was proud to have worked with the Board as Secretary and felt that they had many accomplishments for the benefit of the community.
There was a correction sited by Tony Scorsese on page 1 of the Management Update, paragraph 5. The location on Mangrove Drive was corrected from 10156 to 10174.
Old Business
None
New Business
Larry Granet mentioned the poor lighting at the entrance to Military Trail and Rick Leach said they are looking into this but are holding off on it until the City restores that area.
Doug Weaving complained about the dumping of tree and shrub cuttings creating an eyesore and requested that this practice stop. Rick Leach said it was the first time he had heard of this complaint and would look into the matter.
Phil Rogers asked about the fixing up of the men’s room and the door to the men’s room in the Cabana and was assured by Barry Prince that this work will be done as it is on the work list.
Joel Brusso made a motion that for the annual audit we should hire the same auditors as last year, that being LDK. Seconded by Paul Whitney. There were no objections and the motion passed unanimously.
There were several owners complaining about a sign placed in the men’s locker room which states that men must wear a shirt when walking from the locker room through the fitness center into the Spa Area. Barry Prince sited the rules that “top coverings must be worn anywhere outside of the pool area”.
Various other questions were discussed at length.
Architectural requests
Robert Dow asked if there were any Architectural requests for work being done by the 2nd house on Rosehill Drive where there is a large dumpster. No one was aware of any such request and it was stated that it would be looked into.
Suggestion Box
None
Barry Prince asked for adjournment. Larry Granet made a motion to adjourn at 10:43 A.M., seconded by Feige Brody and passed unanimously.
Respectfully submitted,
Anthony Scorsese
Secretary